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FixedAsset Pro

Industry solution · Wholesale & Distribution

Depots, warehouses and the equipment that keeps them moving

Wholesalers and distributors run on regional warehouses and depots, each with racking, forklifts, weighing scales, delivery vehicles and a small office. Equipment is shared, lent and relocated as the network changes. FixedAsset Pro gives every depot its own place in one register and keeps the count, the maintenance and the books together.

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Who this page is for

  • Wholesalers
  • Distribution networks
  • Regional warehouse operators
  • FMCG and pharma distributors
  • Dealer and stockist networks

Common challenges

The operational and financial problems this industry brings to an asset register, and what FixedAsset Pro does about each.

  • Operational

    Assets are shared across depots

    A forklift or a pallet truck is lent to the next depot for the season and never formally returned. Each depot believes the other one has it.

  • Operational

    Locations inside the warehouse matter

    Racking bays, cold rooms and loading docks hold different equipment. A register that only knows the warehouse cannot say which bay a scale or a dock leveller is in.

  • Operational

    Counting is done between shipments

    Warehouse teams have short windows for verification. A paper count across several depots is slow and the results are never reconciled into the register.

  • Financial

    Network changes leave ghost assets

    Depots open, merge and close as distribution routes change. Assets that were scrapped or left behind stay on the books.

  • Financial

    Vehicles and equipment need insurance that matches

    Delivery vehicles and material-handling equipment are insured per policy, but the schedule is rarely updated when a vehicle is sold or moved.

  • Financial

    Depreciation per depot is guesswork

    Comparing depot costs needs depreciation and maintenance per branch, not a single consolidated number.

Asset categories you can track

Categories, lives and depreciation rates are configurable; these are the ones this industry usually needs.

  • Storage infrastructurepallet racking, mezzanines, shelving, cold rooms
  • Material-handling equipmentforklifts, reach trucks, pallet trucks, stackers, dock levellers
  • Weighing and handlingplatform scales, weighbridges, strapping and wrapping machines
  • Vehiclesdelivery trucks, vans, two-wheelers for sales staff
  • Depot ITwarehouse PCs, handheld scanners, label printers, network equipment
  • Building equipmentDG sets, UPS, fire systems, CCTV

Applicable workflows

Each workflow is a product area; the link opens the feature page.

  1. Step 1

    Depots as branches, bays as locations

    Each depot is a branch; zones, bays, cold rooms and docks are locations in a hierarchy, so the register says exactly where each piece of equipment sits.

    Fixed Asset Management

  2. Step 2

    Transfers and loans between depots

    Equipment moved or lent to another depot goes through an approved transfer between branches, and the Asset Movement report lists every move in the period.

    Asset Lifecycle

  3. Step 3

    Campaigns per depot

    Scope a campaign by depot or location, scan the location label and then each tag, and resolve missing, found-elsewhere and custodian-mismatch queues into transfers or write-offs.

    Physical Verification

  4. Step 4

    Service and breakdowns for handling equipment

    Preventive schedules by time or meter for forklifts and reach trucks, breakdown work orders with cost and downtime, and AMC visits recorded against the equipment.

    Maintenance & AMC

  5. Step 5

    Depot-level reports

    Branch-wise Summary, Assets by Location, Idle Assets and Insurance Expiry per depot, exported to PDF, Excel, CSV or Word.

    Reporting & Analytics

Key features

  • Location hierarchy

    Branch, building, zone and bay as locations, with the custodian on each asset, so verification can be planned bay by bay.

  • Found Elsewhere queue

    Assets counted at a different depot from the register are listed together and resolved into a transfer in bulk.

  • Idle Assets report

    Equipment marked idle, listed per depot, for deciding what to redeploy to a busier one.

  • Insurance per asset

    Policies and claims recorded against vehicles and equipment, with Uninsured Assets and Insurance Expiry reports for renewals.

  • Count sheets when scanners are short

    Paper or Excel count sheets imported back with validation, alongside USB scanner, webcam and manual counting.

  • Disposal at depot closure

    Full or partial disposal by sale, scrap or write-off with the gain or loss and a disposal approval certificate.

Example dashboard

Verification campaigns across depots

A real screen of the desktop edition, captured on a demo server. The figures are sample data, not customer data.

Physical verification campaigns list with scope, progress and status
Product screenshot · desktop edition · demo data · Desktop edition, demo data: the Verification Campaigns list with status counts and coverage per campaign.

What this screen shows

  • Campaigns in draft, in progress, review and signed off this year
  • Scope by branch, location or sample
  • Start and end dates
  • Expected count and coverage percentage
  • Status per campaign

Typical buyers and users

Deployment considerations

The desktop edition is available today for a single PC or an office LAN; the cloud-hosted web edition and the mobile app are available too. All start with your real company, never demo data.

  • Desktop editionAvailable now

    Runs today on a server PC at head office or the main warehouse, with client PCs on the LAN; counts use USB scanners or webcams, or count sheets imported back.

  • Web editionAvailable now

    Suits networks of depots run from a central office: browser access per depot with a Branch context bar, approvals from anywhere, and counting through the companion mobile app.

  • Using bothSame rules, same engine

    A distributor that starts on desktop keeps its register; both editions share the same rules, approvals and audit trail.

Compare deployment models

Frequently asked questions

Does FixedAsset Pro manage the goods we distribute?

No. It manages fixed assets such as racking, equipment, vehicles and IT. Stock in trade belongs in your inventory or ERP system.

Can we record equipment lent to another depot for a season?

Yes. Record a transfer between branches, and a transfer back when it returns. Both appear in the Asset Movement report with their approvals.

Can we count a depot bay by bay?

Yes. Locations can go down to bays; scan the location label, then each tag. See Physical Verification.

Can forklift servicing follow running hours?

Yes. Preventive schedules can be based on time or on a meter reading, and work orders are raised when a schedule falls due.

Can we close a depot cleanly?

Transfer what moves to another branch and dispose of what does not, by sale, scrap or write-off, with the gain or loss and approvals recorded.

Guides and articles

Published articles tagged for this industry.

Other industries

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See FixedAsset Pro on your own depot register

Start a free trial, or book a demo and bring one depot's equipment list and your vehicle insurance schedule.

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