Start from the problem
Ten problems that bring organisations to an asset register, in the words we hear them. Each card names the symptom, what FixedAsset Pro does about it and the feature page to read next.
Solutions by business challenge
Assets nobody can find
- The register lists assets that nobody has seen in years, and the annual count is a week of comparing printouts.
- Verification campaigns scoped by branch, location and category, with scanning and reconciliation queues for missing and found-elsewhere items.
- Verification campaigns with scanning and reconciliation queues
Audit evidence that has to be assembled
- Every audit starts with collecting invoices, photos and sign-offs from e-mail and shared drives.
- An evidence vault per asset and evidence packs with a checksum, plus an audit report pack with the signed verification statement.
- Evidence vault and audit report packs
Depreciation that cannot be explained
- Two workbooks for two books, formulas copied year to year, and no one sure why one asset's charge changed.
- Companies Act and Income-tax books on the same asset, validated runs and an Explain view of every figure; posted runs can be reproduced.
- Explain per line and reproducible runs
Duplicate and ghost records
- The same laptop appears twice under different codes, and some assets are in the books but were never sighted.
- Duplicate serials and look-alike assets grouped side by side, ghost assets listed, and nightly data-quality rules with a score.
- Duplicate and ghost-asset detection
Maintenance costs nobody tracks
- Repairs are paid but not linked to the machine, so the cost of keeping an old asset running is invisible.
- Work orders with parts, cost and downtime on the asset, preventive schedules, and a replacement review list with the evidence.
- Work orders, downtime and replacement review
No view across branches
- Each branch keeps its own list, and head office learns about transfers when the count finds the asset elsewhere.
- One organisation with companies and branches, a Year · Company · Branch context on every screen and approved transfers between them.
- Approved transfers and branch scoping
A period close that drags
- Depreciation, capitalisations and reconciliation are done in the last week, and late entries reopen closed months.
- A close checklist with blocking items, register-to-GL reconciliation as at a date, and closed periods that refuse back-dated changes.
- Close checklist, reconciliation and period lock
Disputes over who has what
- An employee leaves and nobody can show which devices were issued to them, or when.
- Assignment with a printable acknowledgement, custodian confirmations and an asset history that records every handover.
- Assignment acknowledgements and custodian confirmation
CWIP that never gets capitalised
- Projects finish but stay in capital work in progress, so depreciation starts late and the ageing is unexplained.
- CWIP projects with their costs and Schedule III ageing, and capitalisation prefilled from the project or the receipt.
- CWIP projects and capitalisation from the source
Warranty, AMC and insurance that lapse unnoticed
- A repair is paid for that the warranty would have covered, or an asset is found to be uninsured after a loss.
- Expiry alerts at 90, 60, 30 and 7 days, AMC visits tracked against the contract, and a coverage-gap report for insurance.
- Expiry alerts and coverage-gap report
Bring the problem, not a wish list
Book a demo and tell us the one thing that went wrong at your last audit or year-end; we will show the workflow that addresses it.