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FixedAsset Pro
Executives meeting around a conference table in a corporate boardroom

Industry solution · Multinational Enterprises

Many entities, many currencies, one way of working

A group with legal entities in several countries runs the same asset processes with different books, currencies, financial years and approvers. The usual answer is one spreadsheet per entity and a consolidation exercise at year-end. FixedAsset Pro configures each company separately, scopes every user to the companies and branches they are allowed to see, and reports across the group from one register.

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Who this page is for

  • International corporate groups
  • Shared-service centres
  • Organisations with multiple legal entities and currencies

Common challenges

The operational and financial problems this industry brings to an asset register, and what FixedAsset Pro does about each.

  • Operational

    Each entity works differently

    Approval chains, categories and naming drift between subsidiaries. A shared-service centre then processes ten versions of the same transfer or disposal.

  • Operational

    Access must stop at the entity boundary

    A controller in one country should see their companies and nothing else, while group finance and internal audit see everything. Spreadsheets cannot do that; a register must.

  • Operational

    Transfers between entities are two transactions

    Moving equipment from one legal entity to another is a disposal on one side and an addition on the other, with a value and an approval in each. Done informally, both registers end up wrong.

  • Financial

    Several books, several currencies

    Local statutory books, a group book under Ind AS or IFRS and a management book each have their own rules, and assets bought in USD or EUR must carry dated exchange rates.

  • Financial

    Financial years do not line up

    An April to March entity and a January to December entity report in different periods; consolidated figures need both schedules as of the same date.

  • Financial

    Consolidation is rebuilt every quarter

    Group gross block, net book value and depreciation across entities are assembled from exported sheets, with no drill-down to the asset when a number is questioned.

Asset categories you can track

Categories, lives and depreciation rates are configurable; these are the ones this industry usually needs.

  • Plant and machineryproduction equipment at manufacturing subsidiaries
  • IT infrastructuredata-centre equipment, laptops and devices across regions
  • Office premises and fit-outsleasehold improvements, furniture, conference equipment
  • Vehiclesfleet and pool vehicles per entity
  • Leased assetsright-of-use assets for offices, warehouses and equipment
  • Capital work in progressprojects under construction at any entity

Applicable workflows

Each workflow is a product area; the link opens the feature page.

  1. Step 1

    A company per legal entity

    Each legal entity is a company with its own country, currency, time zone and financial year, its own branches and locations, and its own masters, under one organisation.

    Fixed Asset Management

  2. Step 2

    Books per entity, currencies with dated rates

    Companies Act and Income-tax books for Indian entities, Ind AS or IFRS, Management or custom books where needed, each with its own policy, and INR, USD, EUR, GBP, AED and SGD with dated exchange rates.

    Financial Management

  3. Step 3

    Inter-company transfers

    A transfer between companies goes through an approval chain configured by type, amount and branch, and lands on both registers with the audit trail showing who approved it on each side.

    Asset Lifecycle

  4. Step 4

    Group-wide controls

    Ten built-in roles and custom roles, scoped by company, branch and location; two-factor sign-in, LDAP or Active Directory and OpenID Connect SSO; a sealed audit trail per transaction.

    Audit & Compliance

  5. Step 5

    Consolidated and per-entity reporting

    Fixed Asset Register, Fixed Asset Schedule, Depreciation Register and Branch-wise Summary per company, and the Report Builder for group views with grouping and totals, exported to PDF, Excel, CSV or Word.

    Reporting & Analytics

Key features

  • Country-aware setup

    Country, currency, time zone and financial year are chosen when a company is created; statutory defaults are supplied as reference data to agree with your auditor.

  • Scope by company, branch and location

    Users see only the companies and branches they are given; amounts are hidden from users without finance rights; the User Access Report shows users by roles and branch scope.

  • Multiple books with per-book policy

    Each book keeps its own rules: month rule, low-value write-off, true-up and disposal day. One corporate book posts to the general ledger.

  • Foreign-currency assets

    Six currencies with dated exchange rates, and s.43A exchange differences for Indian entities.

  • Workflow Designer

    Approval steps by role or user, any or all approvers, time limits, conditions by transaction type, amount and branch, tested before activation and reusable across entities.

  • Integrations per entity

    Ledger mapping per company; Tally, Zoho Books and QuickBooks Online connectors; SAP, Oracle and Microsoft Dynamics in file mode; generic REST and webhooks. FixedAsset Pro never creates ledgers in your accounting system.

Example dashboard

Register to ledger, per company

A real screen of the desktop edition, captured on a demo server. The figures are sample data, not customer data.

GL reconciliation screen comparing the asset register, the general ledger and depreciation with drill-down to the asset
Product screenshot · desktop edition · demo data · Desktop edition, demo data: a GL Reconciliation run for one company, book and period, with the difference and the unreconciled items.

What this screen shows

  • Fixed asset register total against the GL balance
  • Difference and unreconciled items
  • Per-account comparison of register, depreciation register and GL
  • Drill-down to categories, items and assets
  • Import GL data, mapping and submit for approval

Typical buyers and users

  • Group CFO or controller

    Gross block, net book value and depreciation across entities as of one date, with drill-down to the asset when a number is questioned.

    Solution for the Group CFO or controller

  • Shared-service centre lead

    One way of processing additions, transfers and disposals for every entity, with approval chains that match each entity's policy.

    Solution for the Shared-service centre lead

  • Group internal audit

    Access scoped to entity boundaries, a sealed audit trail for every transaction, and verification campaigns run the same way in every country.

    Solution for the Group internal audit

  • Group IT

    SSO through OpenID Connect or Active Directory, role scoping per company, scoped API keys and an integration per entity's accounting system.

    Solution for the Group IT

Deployment considerations

The desktop edition is available today for a single PC or an office LAN; the cloud-hosted web edition and the mobile app are available too. All start with your real company, never demo data.

  • Desktop editionAvailable now

    Runs today on a server PC per office or data centre on the corporate network; multi-company and multi-branch are supported within one installation, with Local AI and OCR on your own server.

  • Web editionAvailable now

    Suits groups with entities in several countries: one organisation with many companies, a Year, Company and Branch context bar, approvals and dashboards from any office, and each organisation's data isolated.

  • Using bothSame rules, same engine

    A group that starts on desktop keeps its register; both editions share the same depreciation engine, approval chains and audit trail.

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Frequently asked questions

Can each legal entity have its own currency and financial year?

Yes. Each company is created with its own country, currency, time zone and financial year, under one organisation. Reports run per company or across the group as of one date.

Which books are supported?

Companies Act and Income-tax books for Indian entities, plus Ind AS or IFRS, Management or custom books, each with its own policy. One corporate book posts to the general ledger. See Financial Management.

How are assets bought in foreign currency handled?

INR, USD, EUR, GBP, AED and SGD are supported with dated exchange rates, and s.43A exchange differences are recorded for Indian entities.

Can a user be limited to one entity?

Yes. Roles are scoped by company, branch and location; users see only the companies and branches they are given, and amounts are hidden from users without finance rights. See Audit & Compliance.

How does an inter-company transfer work?

As an approved transfer between companies: the asset leaves one register and joins the other with the agreed value, and the audit trail records the approvals on each side.

Does it connect to a different accounting system in each country?

Ledger mapping is per company; connectors exist for Tally, Zoho Books and QuickBooks Online, file mode for SAP, Oracle and Microsoft Dynamics, and a generic REST API with webhooks. See Integrations.

Guides and articles

Published articles tagged for this industry.

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See FixedAsset Pro across your group

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