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FixedAsset Pro
Modern retail store with lit display cases and pendant lights

Industry solution · Retail

Every store opened, refitted and counted on one register

A retail chain buys the same fit-out again and again: shelving, display units, POS terminals, chillers, signage. Stores open, relocate and close, and equipment moves with them. FixedAsset Pro treats each store as a branch, so head office sees the whole chain and each store manager sees their own.

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Who this page is for

  • Retail chains
  • Franchise groups
  • Supermarkets and convenience chains
  • Fashion and lifestyle retailers
  • Store operations and finance teams

Common challenges

The operational and financial problems this industry brings to an asset register, and what FixedAsset Pro does about each.

  • Operational

    Store openings are capitalised late

    A new store's fit-out, signage and equipment arrive from many vendors over a few weeks. If the costs are not collected per store, capitalisation waits for year-end and depreciation starts late.

  • Operational

    Equipment moves between stores

    Display units, chillers and POS terminals are moved when a store refits or closes. The register still shows them at the old store, and the next count finds them missing.

  • Operational

    Counts across many small sites

    Verifying a chain of stores with printed lists takes months. Store teams are busy with customers, and nobody reconciles the results.

  • Financial

    Refits mix disposals and additions

    A refit scraps some fixtures and adds new ones. Without recording both, the books carry assets that were thrown away.

  • Financial

    Leased stores and leasehold improvements

    Most stores are leased, and the fit-out is depreciated over the lease. Lease lives and improvement lives need to be kept per store.

  • Financial

    Store profitability ignores asset cost

    Comparing stores needs depreciation and maintenance cost per store, which a consolidated spreadsheet cannot give.

Asset categories you can track

Categories, lives and depreciation rates are configurable; these are the ones this industry usually needs.

  • Store fit-outshelving, gondolas, display units, counters, fitting rooms, signage
  • POS and store ITPOS terminals, barcode scanners, receipt printers, store PCs, CCTV
  • Refrigerationchillers, freezers, cold display cabinets, cold rooms
  • Building equipmentair-conditioning units, DG sets, UPS, lighting
  • Leasehold improvementsflooring, false ceilings, electrical work, store façades
  • Vehiclesdelivery vans, staff vehicles

Applicable workflows

Each workflow is a product area; the link opens the feature page.

  1. Step 1

    Store opening as a CapEx project

    Budget the new store, book vendor, material and labour costs to CWIP, and capitalise the fit-out and equipment when the store opens, so depreciation starts on the right date.

    Procurement & CapEx

  2. Step 2

    Transfers between stores

    Moving equipment from a closing store or a refit is an approved transfer between branches; the Asset Movement report lists every move in the period.

    Asset Lifecycle

  3. Step 3

    Store-by-store verification

    Scope a campaign by region or store, count with a USB scanner or webcam, use rapid mode when nothing differs, and resolve missing and found-elsewhere items into transfers or write-offs.

    Physical Verification

  4. Step 4

    Fit-out over the lease

    Leased stores in the lease register with right-of-use lives; leasehold improvements depreciated per policy on the Companies Act book, with Income-tax blocks alongside.

    Depreciation

  5. Step 5

    Branch-wise reporting

    Branch-wise Summary, Assets by Location, Asset Additions and Disposals per store, exported to PDF, Excel, CSV or Word.

    Reporting & Analytics

Key features

  • Stores as branches

    Each store is a branch with its own locations; users are scoped to their store or region, and head office sees the whole chain.

  • Partial disposal

    Scrap or sell part of a fixture set by quantity or value during a refit, with the gain or loss and a disposal approval certificate.

  • Tags on every fixture

    QR, barcode and Data Matrix labels generated from the register, with reprint and replace when a tag is damaged on the shop floor.

  • Warranty and AMC on refrigeration

    AMCs for chillers and air-conditioning with visits, missed visits and renewals, and alerts at 90, 60, 30 and 7 days before cover ends.

  • Invoice to asset

    Document Intelligence reads the fit-out vendor's invoice and drafts the assets with a confidence chip per field; a person confirms every value.

  • Import with a dry run

    Bring each store's existing list in through the column-mapping wizard, with a dry run that checks every row before an all-or-nothing commit.

Example dashboard

The asset manager dashboard for a store chain

A real screen of the desktop edition, captured on a demo server. The figures are sample data, not customer data.

Asset Manager Dashboard of the FixedAsset Pro desktop application: KPI cards for total and active assets, gross asset value, net book value and depreciation, with an asset value by category chart and an asset growth chart
Product screenshot · desktop edition · demo data · Desktop edition, demo data: the Asset Manager Dashboard as of a date, all branches, with value by category and the expiry tiles.

What this screen shows

  • Total and active assets
  • Gross asset value and net book value
  • Depreciation for the financial year
  • Asset value by category
  • Asset growth by financial year
  • Warranty expiring, AMC expiring and maintenance due

Typical buyers and users

Deployment considerations

The desktop edition is available today for a single PC or an office LAN; the cloud-hosted web edition and the mobile app are available too. All start with your real company, never demo data.

  • Desktop editionAvailable now

    Runs today on a server PC at head office, with client PCs for finance and operations; store counts use USB scanners or webcams, or count sheets imported back with validation.

  • Web editionAvailable now

    Suits chains with many stores: head office and store managers in a browser with a Branch context bar, approvals from anywhere, and store counts through the companion mobile app.

  • Using bothSame rules, same engine

    A chain that starts on desktop at head office keeps its register; both editions use the same rules, approvals and audit trail.

Compare deployment models

Frequently asked questions

Can each store manager see only their own store?

Yes. Stores are branches, and users are scoped by company, branch and location. Head office and regional roles can see wider scopes.

How do we capitalise a new store?

Run it as a CapEx project: budget, approve, book costs to CWIP and capitalise when the store is ready to open. See Procurement & CapEx.

Can stores count without a scanner?

Yes. Counts can use a USB scanner, a webcam or manual entry, and paper or Excel count sheets can be imported with validation. Web users can add the phone camera through the companion app.

How are leasehold improvements depreciated?

Per the policy you set for the category, on each book. Leased premises go into the lease register with a right-of-use life. Agree the policy with your auditor before the first run.

Does FixedAsset Pro track merchandise stock?

No. It manages fixed assets such as fit-out, equipment and IT. Merchandise inventory belongs in your retail or ERP system.

Guides and articles

Published articles tagged for this industry.

Other industries

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See FixedAsset Pro on your own store register

Start a free trial, or book a demo and bring two or three stores' equipment lists and your last store-opening budget.

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