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FixedAsset Pro

Industry solution · Logistics & Warehousing

Fleets, forklifts and conveyors, accounted for and kept running

A logistics operator's assets are always moving: trucks on the road, forklifts between warehouses, handheld scanners between shifts. Each one needs servicing by hours or kilometres, insurance that is current and a location someone can vouch for. FixedAsset Pro keeps the operational and the financial record of each asset together.

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Who this page is for

  • Logistics providers
  • Warehouses
  • Third-party logistics operators
  • Fleet and distribution companies
  • Cold-chain operators

Common challenges

The operational and financial problems this industry brings to an asset register, and what FixedAsset Pro does about each.

  • Operational

    Servicing by hours and kilometres

    Forklifts are serviced by running hours and vehicles by kilometres. Calendar reminders miss the busy months, and breakdowns follow.

  • Operational

    Equipment moves with the contract

    When a client contract starts or ends, forklifts, racking and scanners move between warehouses. The register is updated weeks later, if at all.

  • Operational

    Small devices go missing

    Handheld scanners, mobile printers and RF terminals are shared across shifts. Without custodians and counts, losses are noticed only when a replacement is ordered.

  • Operational

    Utilisation is invisible

    Some warehouses are short of reach trucks while others have equipment standing idle. Without downtime and idle data per asset, redeployment is guesswork.

  • Financial

    Insurance and permits per vehicle

    Each vehicle and major machine has its own policy and renewal date. Lapsed cover is expensive, and over-insuring sold vehicles is a quiet leak.

  • Financial

    Heavy assets, residual values and disposals

    Trucks and handling equipment are sold or traded in at the end of their life. Gains, losses and the residual-value policy need to be recorded per asset.

Asset categories you can track

Categories, lives and depreciation rates are configurable; these are the ones this industry usually needs.

  • Forklifts and handling equipmentcounterbalance forklifts, reach trucks, order pickers, pallet trucks, stackers
  • Vehiclestrucks, trailers, containers, light commercial vehicles
  • Conveyors and sortationbelt and roller conveyors, sorters, dock levellers, dock shelters
  • Scanners and mobile deviceshandheld scanners, RF terminals, mobile printers, vehicle tracking units
  • Racking and storageselective racking, drive-in racking, mezzanines, cold-storage panels
  • Warehouse utilitiesDG sets, battery chargers, refrigeration plant, fire systems

Applicable workflows

Each workflow is a product area; the link opens the feature page.

  1. Step 1

    Meter-based preventive maintenance

    Schedules by running hours, kilometres or time raise work orders automatically; breakdowns record parts, cost and downtime against the forklift or vehicle.

    Maintenance & AMC

  2. Step 2

    Movement between warehouses

    Equipment moved for a new contract is an approved transfer between branches or locations, and the lifecycle timeline shows where each asset has been.

    Asset Lifecycle

  3. Step 3

    Counting yards and warehouses

    Scope campaigns by warehouse or yard, scan location labels and asset tags, and resolve missing, found-elsewhere and custodian-mismatch queues.

    Physical Verification

  4. Step 4

    Shared devices with custodians

    Assign scanners and terminals to a person or a shift supervisor with a printable handover, so missing devices have a last custodian.

    Fixed Asset Management

  5. Step 5

    Insurance, idle and movement reports

    Insurance Expiry, Uninsured Assets, Idle Assets and Asset Movement per warehouse, exported to PDF, Excel, CSV or Word.

    Reporting & Analytics

Key features

  • Downtime and availability

    The maintenance dashboard shows downtime hours, availability, MTBF / MTTR and PM compliance for each warehouse and period.

  • Insurance and claims per asset

    Policies, endorsements and claims recorded against each vehicle or machine, with coverage gaps shown before renewal.

  • Tags built for the floor

    QR, barcode, Data Matrix and RFID labels with reprint, replace and tag history; RFID EPC codes exported for your printer-encoder.

  • Replacement Intelligence

    A review list of vehicles and equipment past their useful life, costly to maintain or often down, with the evidence for each. Never an automatic decision.

  • Residual value with justification

    Residual values per policy, with recorded justification for overrides, and disposal by sale or trade-in showing the gain or loss.

  • Multi-company groups

    Separate companies for owned fleet and leasing entities in one installation, each with its own books and branches.

Example dashboard

Reports for the operations and finance teams

A real screen of the desktop edition, captured on a demo server. The figures are sample data, not customer data.

Report Centre with report groups for asset, finance, income tax, operations, audit and system reports
Product screenshot · desktop edition · demo data · Desktop edition, demo data: the Report Centre with its report groups, from which insurance, idle-asset and movement reports are run.

What this screen shows

  • Report groups for asset, finance, income tax, operations, audit and system reports
  • Operations reports such as warranty, age analysis, movement, idle and uninsured assets
  • Filters by period, company and branch
  • Export to PDF, Excel, CSV or Word

Typical buyers and users

Deployment considerations

The desktop edition is available today for a single PC or an office LAN; the cloud-hosted web edition and the mobile app are available too. All start with your real company, never demo data.

  • Desktop editionAvailable now

    Runs today on a server PC at head office or the main warehouse, with client PCs on the LAN; scanning uses USB scanners or webcams and daily work needs no internet.

  • Web editionAvailable now

    Suits operators with many warehouses and yards: browser access with a Branch context bar, approvals from anywhere, and counts and breakdown reports through the companion mobile app.

  • Using bothSame rules, same engine

    An operator that starts on desktop keeps its register; both editions use the same depreciation engine, approval chains and audit trail.

Compare deployment models

Frequently asked questions

Can maintenance follow running hours or kilometres?

Yes. Preventive schedules can be based on a meter reading or on time, and work orders are raised automatically when a schedule falls due. See Maintenance & AMC.

Is this a vehicle-tracking or fleet-telematics system?

No. FixedAsset Pro keeps the register, maintenance, insurance and accounting of each vehicle. It does not track vehicles live; tracking units can be recorded as assets themselves.

Can we tag racking and conveyors?

Yes. Any asset can carry a QR, barcode, Data Matrix or RFID label, and large installations can be recorded with components.

How do we handle a vehicle sold or traded in?

Record a disposal by sale; the gain or loss is calculated per book and the disposal goes through the approval chain you configure.

Can a 3PL keep client-dedicated equipment separate?

Use branches, locations or cost centres for each client site, so equipment, depreciation and reports can be filtered per client.

Guides and articles

Published articles tagged for this industry.

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See FixedAsset Pro on your own fleet and warehouse register

Start a free trial, or book a demo and bring your forklift and vehicle list with their service schedules.

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