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FixedAsset Pro
Engineer in a hard hat servicing a solar panel array

Industry solution · Energy & Utilities

Long-lived assets deserve a history that lasts as long

A transformer stays in service for decades, is serviced by several vendors, moves between substations and is revalued in people's heads many times. FixedAsset Pro records each event in its life as its own transaction, keeps the evidence with the asset and reports lifecycle cost from the figures, not from memory.

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Who this page is for

  • Renewable-energy organisations
  • Utilities
  • Power operators
  • Industrial energy providers

Common challenges

The operational and financial problems this industry brings to an asset register, and what FixedAsset Pro does about each.

  • Operational

    History is overwritten, not kept

    When a record is edited to show the new location or the new rating, the old value disappears. Twenty years of a transformer's life ends up as a single row with today's details.

  • Operational

    Distributed sites are hard to verify

    Substations, solar parks and pumping stations are spread across a region. Verifying that each panel string or breaker exists, and is where the register says, is a campaign across many small sites, not a walk around one plant.

  • Operational

    Maintenance evidence is requested years later

    A failure review or an insurer asks for the service history of one unit. Reports from three vendors, in three formats, are easier to produce if they were attached to the asset when the work was done.

  • Financial

    Lifecycle cost is not visible per unit

    Deciding whether to refurbish a unit or replace it needs its age, maintenance spend, downtime and book value side by side. These sit in the maintenance system, the ledger and a spreadsheet.

  • Financial

    Capital projects run for years

    A new feeder or a solar extension accumulates vendor, material, labour and borrowing costs over a long build. Without a CWIP register with ageing, capitalisation and the start of depreciation are guesses.

  • Financial

    Two books with long lives

    Companies Act lives for plant and Income-tax blocks diverge over long horizons; the reconciliation between them, and to the general ledger, is rebuilt every year-end.

Asset categories you can track

Categories, lives and depreciation rates are configurable; these are the ones this industry usually needs.

  • Electrical equipmentswitchgear, circuit breakers, HT / LT panels, capacitor banks
  • Transformerspower and distribution transformers, with bushings and tap changers as components
  • GeneratorsDG sets, gas engines, turbine-generator sets
  • Monitoring equipmentSCADA RTUs, energy meters, protection relays, data loggers
  • Renewable-energy assetssolar modules and strings, inverters, trackers, wind turbines, battery storage
  • Lines and infrastructurefeeders, poles, cable runs, substation structures
  • Vehicles and field toolsline-maintenance vehicles, test sets, thermal cameras

Applicable workflows

Each workflow is a product area; the link opens the feature page.

  1. Step 1

    A lifecycle timeline per unit

    Every acquisition, transfer, maintenance event, verification and finance event is a transaction on the asset card; history is never overwritten, so the record can always explain how it got here.

    Fixed Asset Management

  2. Step 2

    Preventive maintenance and breakdowns

    Schedules by time or meter raise work orders; breakdowns record parts, cost and downtime; the dashboard shows MTBF / MTTR and availability for the period and branch.

    Maintenance & AMC

  3. Step 3

    Campaigns across many small sites

    Scope a campaign by branch, location or category, count with a USB scanner, webcam or paper and Excel count sheets, and resolve the missing and found-elsewhere queues into transfers or write-offs.

    Physical Verification

  4. Step 4

    Long-running capital projects in CWIP

    Book vendor, material, labour, borrowing-cost and trial-run entries to CWIP, split and allocate common costs, and capitalise when the asset is ready for use, with CWIP ageing in Schedule III buckets.

    Procurement & CapEx

  5. Step 5

    Evidence that stays with the asset

    Service reports, test certificates and photos are versioned in the evidence vault; evidence packs carry a SHA-256 checksum and cannot be deleted, and the audit trail is sealed every fifteen minutes.

    Audit & Compliance

Key features

  • Asset History and Asset Age Analysis

    Asset History lists every event for one unit or for a period; Asset Age Analysis groups the fleet into age buckets by category for replacement planning.

  • Component accounting

    Bushings, tap changers, inverters and other significant parts can be recorded as components with their own cost and life, so a replaced part is accounted for without rewriting the parent unit.

  • Finance events on the record

    Change of estimate, cost adjustment, pause and resume of depreciation are recorded as finance events, so a refurbishment that extends useful life is explained, not silently edited.

  • Asset Risk Engine

    A heat grid by risk level from age, maintenance cost, downtime, warranty, verification and book value, each level with its reason and evidence. An indicator, never presented as fact.

  • Insurance and warranty cover

    Policies, endorsements and claims against covered units, warranty expiry alerts at 90, 60, 30 and 7 days, and the Insurance Expiry and Warranty Register reports.

  • Register to GL reconciliation

    Register, depreciation register and general ledger compared per account with drill-down to the asset; differences are explained, exceptions raised and the run approved.

Example dashboard

One asset, its whole life

A real screen of the desktop edition, captured on a demo server. The figures are sample data, not customer data.

Asset card with tabs for financial, depreciation, components, maintenance, warranty, documents, verification, AI insights and audit history
Product screenshot · desktop edition · demo data · Desktop edition, demo data: an asset card with its cost, book value, age and status, and the tabs that hold its history.

What this screen shows

  • Acquisition cost, book value, age and status
  • Overview with category, location and custodian
  • Financial, Depreciation and Tax & Lease tabs
  • Movements and Finance Events
  • Components with their own cost and life
  • Maintenance, warranty, AMC and insurance on the same record

Typical buyers and users

Deployment considerations

The desktop edition is available today for a single PC or an office LAN; the cloud-hosted web edition and the mobile app are available too. All start with your real company, never demo data.

  • Desktop editionAvailable now

    Runs today on a server PC at head office or a regional centre, with client PCs on the company network; daily work needs no internet, and Local AI and OCR stay on your server.

  • Web editionAvailable now

    Suits utilities with regional offices and a central finance function: a Branch context bar per region, approvals from any office, dashboards across the estate in a browser, and field counting through the companion mobile app.

  • Using bothSame rules, same engine

    An organisation that starts on desktop keeps its register; both editions share the same depreciation engine, transaction approvals and sealed audit trail.

Compare deployment models

Frequently asked questions

Can a unit's record keep its history after a refurbishment?

Yes. A refurbishment is recorded as a cost adjustment or change of estimate, a finance event on the asset; earlier values are never overwritten, and the lifecycle timeline shows every event with its document number.

How do we verify assets spread across many substations?

Scope a campaign by branch, location or category, full count or sample. Count with a USB scanner, a webcam or paper and Excel count sheets with import and validation, then resolve the queues. See Physical Verification.

Can a solar park be recorded as strings and inverters rather than one asset?

Yes. Record each inverter, tracker or string as its own asset, or as components of a parent asset with their own cost and life, whichever matches your accounting policy.

Does the product calculate lifecycle cost?

It reports the figures that make it up: maintenance cost per asset and period, downtime, age, book value and the Replacement Due list. The maintenance dashboard shows maintenance cost against asset value for the period.

Do capital projects that run for years fit the CWIP register?

Yes. Vendor, material, labour, borrowing-cost and trial-run entries accumulate in CWIP, common costs can be split and allocated, and ageing is reported in Schedule III buckets until capitalisation. See Procurement & CapEx.

Guides and articles

Published articles tagged for this industry.

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