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FixedAsset Pro
Film crew with cameras and lighting on a studio set

Industry solution · Media & Entertainment

Who has the camera, since when, and who signed for it

Production equipment is small, valuable and always on the move: cameras go out on shoots, lenses are swapped between kits, audio gear is lent to a crew and comes back with a different serial. FixedAsset Pro records every handover with a signature, lets custodians confirm what they hold, and keeps the insurance and service history on the gear itself.

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Who this page is for

  • Studios
  • Production companies
  • Broadcasting organisations
  • Equipment-rental businesses

Common challenges

The operational and financial problems this industry brings to an asset register, and what FixedAsset Pro does about each.

  • Operational

    Gear leaves without a record

    Kit goes out at six in the morning on a shoot and the sign-out sheet is filled in later, if at all. When a lens is missing a month later nobody knows which production had it.

  • Operational

    Custody changes mid-production

    A camera is handed from the operator to the assistant to the rental desk within a day. Without a custodian on the record, and a confirmation from that person, disputes are settled by memory.

  • Operational

    Kits are made of parts that move

    A camera body, its lenses, batteries and media make a kit that is often split and recombined. Tracking the parts as components of a kit, and tracking the loose ones, is a register problem most spreadsheets cannot model.

  • Financial

    Insurance is per item, claims are urgent

    A dropped camera is a claim with a serial, a purchase invoice and a condition history. If those are in three places the claim stalls.

  • Financial

    High-value kit, short lives

    Cameras and computers depreciate fast and are replaced often; the Income-tax block and the Companies Act life must both be right, and disposals at trade-in need a gain or loss.

  • Financial

    Rental stock and owned stock blur

    Rental businesses and studios that also hire in gear need owned equipment, leased equipment and hired-in items kept separate in the books.

Asset categories you can track

Categories, lives and depreciation rates are configurable; these are the ones this industry usually needs.

  • Camerascinema and broadcast cameras, lenses, monitors, gimbals
  • LightingLED panels, HMIs, fresnels, dimmer racks, grip equipment
  • Audio equipmentmixers, wireless systems, microphones, recorders
  • Production computersedit workstations, colour-grading systems, storage arrays, render nodes
  • Studio equipmentswitchers, playout servers, teleprompters, cranes and dollies
  • Vehicles and casesOB vans, production vehicles, flight cases as components

Applicable workflows

Each workflow is a product area; the link opens the feature page.

  1. Step 1

    Assignment with a printable handover

    Assigning gear to an operator or a production prints a handover and an employee acknowledgement with signature lines; location, custodian and tag are locked once in use, so changes go through a transaction.

    Fixed Asset Management

  2. Step 2

    Movement between studios, sets and the rental desk

    A transfer between locations, departments or branches is approved and recorded; return to store closes the loop, and the Asset Movement report shows every move in the period.

    Asset Lifecycle

  3. Step 3

    Custodians confirm what they hold

    Each custodian answers With me, Not with me or Damaged for every asset assigned to them and signs; this is kept separate from physical sightings, so it never inflates verification coverage.

    Physical Verification

  4. Step 4

    Service, warranty and insurance on the item

    Work orders for repairs with parts and cost, warranty expiry alerts, and insurance policies, endorsements and claims recorded against the covered gear.

    Maintenance & AMC

  5. Step 5

    Evidence for a claim or a dispute

    Purchase invoice, photos, condition at each count and the handover history sit in the evidence vault; an evidence pack with a SHA-256 checksum can be built for the insurer.

    Audit & Compliance

Key features

  • Scan to find and scan to hand over

    QR, barcode and Data Matrix labels on the gear; scan with a USB scanner or webcam to open the record, verify it or start a transfer from the register.

  • Kits as parent assets with components

    A camera body with its lenses and accessories can be recorded as a parent asset with components, each with its own cost and life, so parts can be replaced or re-kitted without losing history.

  • Employee Asset Acknowledgement report

    A form per custodian listing the assets they hold, with signature lines, for the start and end of a production.

  • Missing and Damaged Assets report

    Everything marked missing or damaged in campaigns and custodian confirmations, with the last seen date and the campaigns missed.

  • Fast depreciation, both books

    Short Companies Act lives per category, Income-tax blocks with the 180-day rule, and disposals at trade-in with gain or loss and the disposal journal.

  • Lease register

    Hired-in or leased equipment is recorded in the lease register with right-of-use life, kept apart from owned assets in both books.

Example dashboard

The evidence vault for one item

A real screen of the desktop edition, captured on a demo server. The figures are sample data, not customer data.

Evidence vault listing documents, photos, verification results and approvals linked to an asset
Product screenshot · desktop edition · demo data · Desktop edition, demo data: the Evidence Vault for a single asset with its documents, photos, verification, movements and approvals.

What this screen shows

  • Asset summary: tag, serial, custodian, location, cost and book value
  • Documents, photos and verification results
  • Movements, approvals, tags and events
  • Findings from data-quality and audit checks
  • Pack basket to build a checksummed evidence pack
  • Verify file integrity on demand

Typical buyers and users

Deployment considerations

The desktop edition is available today for a single PC or an office LAN; the cloud-hosted web edition and the mobile app are available too. All start with your real company, never demo data.

  • Desktop editionAvailable now

    Runs today on a server PC in the studio or the rental desk, with client PCs on the same network; scanning uses USB scanners or webcams, and daily work needs no internet.

  • Web editionAvailable now

    Suits production companies and broadcasters with crews in the field: handovers and confirmations from anywhere in a browser, approvals on the go, and the companion mobile app to scan, verify and report a loss from the set.

  • Using bothSame rules, same engine

    A studio that starts on desktop keeps its register; both editions share the same transactions, custodian confirmations and audit trail.

Compare deployment models

Frequently asked questions

How is a handover recorded?

Assign the item to the custodian; a printable handover and employee acknowledgement is produced, the custodian is locked on the record until a transaction moves it, and the Employee Asset Acknowledgement report lists what each person holds. See Fixed Asset Management.

Can custodians confirm what they hold without a physical count?

Yes. Each custodian answers With me, Not with me or Damaged for every asset assigned to them and signs. This is kept separate from physical sightings so it never inflates verification coverage.

Can a camera kit be tracked as one asset with parts?

Yes. Record the body as the parent asset and the lenses, batteries and accessories as components with their own cost and life, or as separate assets if they move independently.

What do we give the insurer after a loss?

An evidence pack built from the vault: purchase invoice, photos, condition history, the handover and the loss report, with a SHA-256 checksum. Insurance policies and claims are recorded on the asset. See Audit & Compliance.

Does it fit a rental business?

The register, handovers, custodian confirmation, maintenance, insurance and verification apply to a rental fleet in the same way. Hire billing is not a feature; the register connects to your accounting system through ledger mapping or the REST API.

Can crew report a loss from the set?

Users with the right role report a loss or a breakdown from the register; employee self-service and the companion mobile app for reporting a loss from the field are part of the web edition.

Guides and articles

Published articles tagged for this industry.

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