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FixedAsset Pro
AI built inAsset Management & Intelligence

Manage Every Asset.Control Every Value.Prove Every Decision.

FixedAsset Pro connects your asset register, financial accounting, maintenance, physical verification and audit evidence in one intelligent asset management platform.

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  • Web · Desktop · Mobile live
  • AI on Web & Desktop
  • Multi-country & currency
  • Secure & scalable
Live todayWebWindows DesktopMobileExplore the product tour
Web
Asset Register screen: a sortable data grid of assets with code, name, category, location, custodian, status, cost and book value, with filters and a toolbar
Asset Manager Dashboard of the FixedAsset Pro desktop application: KPI cards for total and active assets, gross asset value, net book value and depreciation, with an asset value by category chart and an asset growth chart
Verify & Count screen: scan or type a code, camera scanning, the asset found with its expected location and custodian, and the proposed result
AI Assistant
Live on Web · Desktop · Mobile
QR verified
Depreciation run
Real product screens with demo data

Product tour

Watch the 3½‑minute product tour

The whole application in one narrated walkthrough, on real demo data: dashboard, asset register, depreciation, maintenance, verification, audit, reports, AI, and the web, desktop and mobile editions.

3 min 35 s · narrated · captionsDownload the video (MP4)

Choose your experience

Web, Desktop and Mobile App are all live. The same rules apply everywhere: one depreciation engine, the same approval chains, audit trail and AI governance. Pick the setup that suits your office, and take the phone into the field.

  • Live · any modern browser

    Web Application

    • Access through a supported browser
    • Centralised management of companies and branches
    • Cross-location visibility with a Year · Company · Branch context bar
    • Approval workflows and employee self-service
    • Executive, CFO, Finance, Operations and Audit dashboards
    Web application
  • Live · Windows 10 / 11

    Desktop Application

    • Installed application for one PC or a whole office on your LAN
    • Keyboard-oriented workflows and a command palette
    • High-volume asset operations in dense data grids
    • Label printing and USB scanner / webcam scanning
    • Single Computer, LAN Server and LAN Client deployment
    Desktop application
  • Live · Android & iOS

    Mobile Application

    • Physical verification with offline counting
    • QR and barcode scanning to open an asset
    • Handover, custodian confirmation and condition reporting
    • Field evidence capture: photos, comments, signatures
    Web, Desktop and Mobile together

All three are live today and work on the same rules, so your team can mix them: finance in the browser or on the desktop, verification on the phone.

The asset journey, step by step

Follow one asset from the first request to disposal. Each step is its own approved, audited transaction on the same record. Select a step to see who does it and the screen it happens on.

Asset journey

  1. Who does it
    Requester or department head
    Where it happens
    CapEx projects
    Read about Request
    CapEx projects screen with budget, approved, spent and variance per project

How data flows

Every app runs on the same FixedAsset Pro engine, in our cloud or on your LAN server, so books, reports and the audit trail always agree.

  • Desktop (LAN)
  • Web
  • Mobile App
The FixedAsset Pro engineRules, approvals, depreciation and AI governance
  • Books & GL
  • Reports
  • Audit trail

Import and migration

Bring your data in

Start from the Excel register you already keep, or from CSV, scanned registers, invoices and your ledger. Every import is checked first, and nothing is written until you commit it.

Sources

  • Excel workbook.xlsx · .xlsmWeb · Desktop
  • CSV or JSON.csv · .jsonWeb · Desktop
  • Scanned register sheetphoto · scanWeb
  • Invoice, PO or GRN.pdf · images · .docx · .xlsxWeb · Desktop
  • Trial balance or GL entries.xlsx · .csvWeb · Desktop
  • Tally or ERP connectionconnectorWeb · Desktop
  • User list.csv · .xlsxWeb

Asset import wizard · Web and Desktop

Choose what to import

Assets and opening balances, Masters, Asset book parameters or Asset usage, each with its template.

Validation · dry run, nothing written

2 OK1 warning4 errors

  • Row 2OK: FA-SRV-000101 · Rack server · ready
  • Row 3Error: DUPLICATEDuplicate asset code (also on row 2)
  • Row 4Error: UNKNOWN_REFCategory 'FURN' not found - add it to the masters
  • Row 5Error: DATE_ORDERPut-to-use 01-04-2024 is before purchase 15-04-2024
  • Row 6Error: NBV_MISMATCHNBV does not equal cost minus accumulated depreciation
  • Row 7Warning: POSSIBLE_DUPLICATE_DBSame name, purchase date, cost and location as existing asset FA-IT-000214
  • Row 8OK: FA-PM-000057 · CNC machining centre · ready

What it creates

  • Asset register and opening balancesEvery asset field, opening accumulated depreciation and WDV per book at the cut-over date, IT block openings.
  • MastersBranches, locations, departments, cost centres, categories, vendors and employees.
  • Book parameters and usageMethod, life, residual and rate per book; units used per period.
  • GL balances for reconciliationA committed import supersedes the previous one for the same period.
  • Draft assets (after review)Created only on a reviewer's click; a Draft asset is not capitalised.
  • UsersAccounts with role, branch and department.

The asset wizard also checks: Required values (REQUIRED); Asset code, tag or serial already in the register (DUPLICATE_DB); Dates in the future (FUTURE_DATE); Cost greater than 0 (COST_ZERO), residual not above cost (RESIDUAL_GT_COST); Opening balances need a cut-over date; Totals against your audited Schedule III control totals (CONTROL_DIFF); The same file imported twice (FILE_ALREADY_IMPORTED). Before the commit you can go back, fix the file or discard the job; the commit itself is all-or-nothing.

Trial balances, GL entries and user lists go through the same upload, validate and commit pattern on their own screens. A document read by AI is reviewed by a person before a Draft asset is created.

Import wizard with column mapping, dry-run validation and an error report before the all-or-nothing commit
Desktop edition · screenshot with demo data
Web
Import wizard with column mapping, dry-run validation and an error report before the all-or-nothing commit

The same wizard in the web edition

Assets and opening balances template (.xlsx)Masters template (.xlsx)Import and opening balances in detail

Every module an asset needs

Twenty capabilities, each on the same asset record.

Executive dashboard preview

A real screenshot of the desktop dashboard on demo data. The role dashboards (Executive, CFO, Finance, Operations, Audit) show these figures, each tied to the records behind it.

Asset Manager Dashboard of the FixedAsset Pro desktop application: KPI cards for total and active assets, gross asset value, net book value and depreciation, with an asset value by category chart and an asset growth chart
Desktop edition · screenshot with demo data
Gross asset value
Capitalised cost of every active asset, by company and branch; drill down to the register.
Net book value
Gross value less accumulated depreciation per book, as of the selected date.
Accumulated depreciation
Depreciation charged to date, with the current financial year's charge shown separately.
CapEx
Budget, approved, spent and variance per CapEx project and request.
CWIP
Capital work in progress by project with ageing in Schedule III buckets.
Maintenance expenditure
Work-order costs and parts, downtime and PM compliance per period.
Verification progress
Counted versus scoped assets per campaign and location.
Missing assets
Assets not found in the latest count, with last-seen date and campaigns missed.
Reconciliation differences
Register-to-GL and depreciation variances with explanations and exceptions.

Figures in the screenshot are demo data. No customer results are shown or implied.

Reporting & analytics

AI Asset Intelligence

AI built in, on Web and Desktop

Figures are calculated by the application, not invented by a model. Every answer shows its evidence and how it was worked out, and only reads data you are allowed to see.

  • Live on Web

    Assistant, document intelligence, anomaly, risk and replacement insights and AI report packs, within the AI quota of your plan. An external cloud provider is off by default and never receives database rows.

  • Live on Desktop

    A local AI model and OCR are bundled with the installer and run on your server PC, so nothing leaves your network; built-in rules answer when the model is off.

AI Assistant
Web
AI Assistant screen answering a question about expired warranties with a table of assets and a note that figures are computed from the register
Document Intelligence
Web
Document Intelligence screen reading a purchase invoice into asset fields with confidence indicators for review

What it does

  • Search assets in natural language
  • Extract asset information from invoices
  • Detect potential duplicate records
  • Identify missing documentation
  • Explain financial differences
  • Summarise maintenance history
  • Prepare draft audit observations
  • Identify assets for replacement review

AI recommendations are supported by source records and require review before any consequential transaction. The assistant never creates, transfers, disposes of or depreciates assets; every AI question and action is logged.

Explore AI Intelligence

Built for your industry

The same register, configured for the assets and workflows of your sector.

View all industries

Solutions by role

What each role gets from the platform, and the workflow it supports.

All solutions by role

Compliance and control

Configurable controls that help you meet your own obligations. The platform does not certify compliance for you.

  • Depreciation books

    Companies Act, Income-tax and additional books with per-book policies and reference data you agree with your auditor.

  • Asset history

    Every lifecycle event kept as its own transaction; nothing is overwritten.

  • Approval workflows

    Chains by transaction type, amount and branch with time limits, reassignment and the four-eyes rule.

  • Financial reconciliation

    Register versus GL versus depreciation with explained differences and approved runs.

  • Physical verification

    Campaigns, counts, reconciliation queues and a sign-off chain ending in a signed audit pack.

  • Evidence retention

    Versioned documents and checksummed evidence packs that cannot be deleted.

  • Country-specific rules

    Financial year, currency, registration identifiers and reporting frameworks configured per country.

  • Audit traceability

    A sealed, hash-chained audit log that cannot be switched off, with out-of-band changes listed separately.

Free Schedule II & Income-tax depreciation calculatorsYear-by-year Companies Act schedules, the block-of-assets working with the 180-day rule and s.50, a useful life table and QR label sheets. No sign-up.Try the free tools

Statutory defaults (lives, rates, thresholds) are supplied as reference data. Agree them with your auditor before the first run. FixedAsset Pro does not claim certifications or automatic legal compliance.

Deployment options

Web, Desktop and Mobile App are all live, and where your data lives is your choice. Each option trades accessibility against administration, network dependency and control.

  • Web · live

    Cloud-hosted service

    Hosted for you; sign up online and work in a browser.

    Highest accessibility, no servers to run, needs the internet; data in our cloud, isolated per organisation.

  • Desktop · Single Computer

    On-premise installation

    Program and database on one Windows PC.

    Full data control and no internet needed; you own the backups and the hardware.

  • Desktop · LAN Server + Clients

    LAN deployment

    One server PC runs the database, local AI and backups; client PCs connect over the office network.

    Multi-user without the cloud; your IT runs the server, updates and the off-machine backups.

  • Mobile · live

    Mobile App in the field

    Android and iOS app for verification counts, QR and barcode scanning, handovers and field evidence.

    Counts work offline and sync when the phone reconnects; the phone signs in to your FixedAsset Pro workspace with the same roles and scopes.

Hybrid operation: A LAN installation and the cloud service do not share one database. Run either the cloud service or a LAN installation as the system of record. We describe hybrid operation only where it is implemented.

Desktop: Single Computer, LAN Server and LAN Client. Web: hosted by us. Mobile App: alongside your workspace.

Compare deployments

Enterprise & White-label

Your brand. Your instance. Your database.

White-label with your logo, colours and domain, a dedicated managed instance, a separate database per customer, on-premise deployment and priority support, available on request.

  • White-label
  • Dedicated managed instance
  • Separate database
  • On-premise & LAN
  • Priority support
Contact Sales Team Explore Enterprise

Integrations

Connectors are labelled available only where a supported integration exists in the product today.

All integrations

  • ERP

    • SAP S/4HANAAvailable
    • SAP Business OneAvailable
    • Oracle Fusion CloudAvailable

  • Accounting

    • Tally (TallyPrime / ERP 9)Available
    • Zoho BooksAvailable
    • QuickBooks OnlineAvailable

  • Procurement

    • Built-in procurement chainAvailable
    • PO and invoice references from your ERPAvailable
    • External e-procurement platformsCustom via API

  • HRMS

    • Employee and department import (Excel / CSV)Available
    • HRMS connectorsPlanned

  • Identity providers

    • LDAP / Active DirectoryAvailable
    • OpenID Connect single sign-onAvailable
    • Multi-factor authenticationAvailable

  • Document storage

    • Evidence vault (built in)Available
    • External document storage connectorsPlanned

  • Reporting systems

    • PDF, Excel, CSV and Word exportAvailable
    • Signed webhooksAvailable
    • BI tool connectorsCustom via API

  • API integration

    • REST API (/api/v1)Available
    • API keys and service usersAvailable
    • WebhooksAvailable

Security and trust

Only implemented controls are listed here. Planned capabilities are marked as such, and no certification is claimed.

Security overview

  • Role-based access

    Ten built-in roles from Administrator to Verifier plus custom roles with granular permissions; amounts are hidden from users without finance rights.

  • Company and branch scoping

    Users see only the companies, branches and locations they are given; each organisation's data is isolated.

  • Audit logging

    Who, when, old value, new value and reason for every change. The log is sealed every 15 minutes into a hash chain, verified daily, anchored to a file, cannot be switched off, and lists out-of-band database changes separately.

  • Secure authentication

    Password policy and lockout, multi-factor authentication (authenticator app, recovery codes, e-mail one-time code), LDAP / Active Directory and OpenID Connect single sign-on. Codes and secrets are never logged.

  • Session management

    Sessions can be listed and ended; remembered devices expire by policy; service users hold scoped API keys with expiry, IP allow-lists, rate limits and rotation.

  • Protected documents

    Versioned documents in the evidence vault; evidence packs carry a SHA-256 checksum, cannot be deleted and can be re-checked for integrity on demand.

  • Backup and recovery

    Scheduled backups in AES-256-GCM encrypted archives opened only with your passphrase, off-machine targets, restore tests and point-in-time recovery; a guarded restore can be rolled back within 7 days.

  • Configurable hosting

    Cloud-hosted web edition, or the desktop edition on your own Windows server where no internet is needed for daily work.

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FAQ

Frequently asked questions

Short answers about pricing, editions, importing your register, compliance and AI.

More answers in the help centre, or read our in-depth guides.

How much does FixedAsset Pro cost?

Plans and prices are shown on the pricing page, read live from the plan configuration. Larger organisations, multi-company groups and enterprise requirements are scoped and quoted by our Sales Team.

Is there a free trial?

Yes, where a plan offers one. The trial needs no card; its length is shown on the plan and confirmed at sign-up. Your trial uses your real company, branches and administrator, with no demo data. Start the free trial.

Desktop, web or mobile: which one do I need?

The web edition runs in the browser with nothing to install. The desktop edition runs on your own Windows LAN (Windows 10 / 11). The mobile app for Android and iOS works with web edition accounts for scanning, offline counting and approvals; desktop installations count with a USB scanner, a webcam or count sheets. See desktop vs web.

Can we import our existing register from Excel?

Yes. Import from Excel, CSV or JSON through the column-mapping wizard. A dry run reports every problem row before anything is written, the import is all-or-nothing, and opening balances for both books are tied to your audited totals. The free register template uses the importer's own columns.

Does it handle Schedule II and the Income-tax Act?

Yes, as two books on the same asset. The Companies Act book depreciates each asset by its Schedule II useful life; the Income-tax book works on s.32 blocks with the 180-day rule, additional depreciation and s.50. A comparison report shows both side by side. See Depreciation.

How does it help with CARO 2020 physical verification?

Verification campaigns record verified, missing, found-elsewhere and mismatch outcomes with photo and signature evidence, and end in a signed statement and audit pack for your auditor under clause 3(i)(b). FixedAsset Pro does not itself certify compliance. See Physical Verification.

Does the AI change our records or send our data outside?

The AI reads and explains; it does not change your records on its own. On the desktop edition the model runs locally on your server PC. On the web edition AI runs inside the FixedAsset Pro service, and an external cloud provider stays off unless an administrator opts in; even then it receives the question or document text, never database rows. See AI.

Can we keep Ind AS or IFRS books too?

Yes. Alongside the built-in Companies Act and Income-tax books you can add Ind AS / IFRS, management or custom books, each with its own policy, and choose the one corporate book that posts to the ledger. See Financial Management.

Do you offer white-label or enterprise deployments?

Yes, on request: white-label with your name, logo, colours and domain, a dedicated managed instance, a separate database per customer, on-premise deployment and priority support. See Enterprise & White-label.

Bring Your Asset Operations Into One Connected Platform.

Start with your real register: no demo data, your companies and branches, your first administrator.

Start Free TrialBook a DemoContact Sales