Every public asset accounted for, every change on the record
Public bodies answer to auditors, committees and citizens for assets bought with public money. FixedAsset Pro keeps who changed what, when and why on every record, lets you set approval procedures to your own rules and can run on your own servers. It does not by itself make an organisation compliant with any rule; it gives you the records to show what was done.
- Departments, municipal bodies, public undertakings, universities and hospitals
- Assets spread over many offices, schools, depots or wards
- Written procedures for purchase, transfer, condemnation and disposal
- Audit by a government auditor or an internal audit wing
What you need, and the capability that answers it
| Need | Capability | Learn more |
|---|---|---|
| Controlled access | Roles and permissions scoped by office (branch), read-only roles for auditors, multi-factor authentication and access reviews. | Audit & Compliance |
| Traceable transactions | Every acquisition, transfer and disposal is its own record with who, when and why; the audit trail is sealed and cannot be switched off. | Asset Lifecycle |
| Configurable procedures | Approval chains that follow your delegation of powers: steps by role, amount and transaction type, with time limits and a test mode. | Asset Lifecycle |
| Physical verification | Annual verification campaigns per office with scanning or count sheets, evidence per outcome and a signed statement. | Physical Verification |
| Evidence for the auditor | An evidence vault per asset, evidence packs with a checksum that cannot be deleted, and an audit report pack in PDF or Word. | Audit & Compliance |
| Deployment that fits policy | The desktop edition on your own Windows server and LAN, with local AI and OCR; nothing has to leave your network. | Fixed Asset Management |
Which edition fits
Web edition (available now)
Suits bodies that may use a cloud-hosted service: central access for many offices with organisations isolated from each other. Confirm hosting rules with your IT policy first.
Learn moreDesktop edition (available now)
Suits bodies that must keep data on their own infrastructure: a server PC in your premises, clients on the LAN, daily work without the internet.
Learn moreEnterprise or a quoted plan
Public procurement usually needs a written quotation, defined support and deployment terms. Request a quote; plans and limits on the pricing page come from the live catalogue.
Plans, limits and prices are published on the pricing page from the live catalogue; nothing here is a price.
Frequently asked questions
Is the product certified for government use?
No certification is claimed. We describe the controls that exist (scoped access, the sealed audit trail, evidence retention, on-premise deployment) so your IT and audit teams can assess them against your own requirements.
Can approval steps follow our delegation of financial powers?
Yes. Chains are set by role or user with conditions on transaction type, amount and office, so a condemnation above a limit can need a committee approval and below it an officer's.
Can it run without the internet?
Yes, the desktop edition runs on your LAN: one server PC holds the database and client PCs connect over the office network. AI and OCR run locally on that server.
How are condemned or auctioned assets recorded?
As a disposal by sale, scrap, donation or write-off, with technical, finance and management review, the gain or loss and the disposal journal. The asset's history stays on record.
Can we get documentation for our procurement file?
Yes. Book a demo or request a quote, and we will share the installation guide, system requirements and the security controls description in writing.
Request a quotation or a walkthrough for your office
Book a demo with your procedures and audit requirements, or start a free trial to try the register.