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FixedAsset Pro
Consulting team reviewing a whiteboard plan in a modern office

Industry solution · Professional Services

Laptops, desks and offices: a register the partners can sign off

A consulting, law, accounting or engineering firm owns mostly computers and furniture, spread across offices and assigned to people who join, move and leave. The register is simple in principle and messy in practice: who has which laptop, what moved to the new office, and whether the depreciation schedule the auditor sees matches it. FixedAsset Pro answers those three questions.

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Who this page is for

  • Consulting firms
  • Law firms
  • Accounting practices
  • Engineering consultancies
  • Multi-office companies

Common challenges

The operational and financial problems this industry brings to an asset register, and what FixedAsset Pro does about each.

  • Operational

    Joiners, movers and leavers

    A laptop is issued at onboarding, swapped when it fails and sometimes not returned when the person leaves. The HR list, the IT list and the register disagree.

  • Operational

    Office moves and new offices

    Opening a new office or consolidating two moves furniture, printers and conference equipment in a weekend. The register is updated from memory, weeks later.

  • Operational

    Annual verification is nobody's job

    The count is a request from finance to IT to office administration. Without a campaign with scope, teams and sign-off, it drifts and the auditor gets a spreadsheet.

  • Financial

    Depreciation lives in a workbook

    Companies Act lives and Income-tax blocks for computers, furniture and office equipment are kept in a spreadsheet that nobody wants to touch at year-end.

  • Financial

    Low-value items clutter the books

    Monitors, docking stations and chairs are either capitalised one by one or expensed inconsistently; a per-book low-value policy keeps it tidy.

  • Financial

    Leased offices and leased equipment

    Office leases and leased printers need a lease register with right-of-use lives, separate from owned assets.

Asset categories you can track

Categories, lives and depreciation rates are configurable; these are the ones this industry usually needs.

  • Computerslaptops, desktops, monitors, docking stations
  • Office furnituredesks, chairs, storage, partitions, reception furniture
  • Conference equipmentdisplays, video-conferencing systems, projectors, audio systems
  • Printers and office machinesmultifunction printers, scanners, shredders, franking machines
  • Office infrastructurenetwork switches, access points, UPS, access control, fit-outs
  • Vehiclescompany cars and pool vehicles

Applicable workflows

Each workflow is a product area; the link opens the feature page.

  1. Step 1

    Assignment to employees

    Assign a laptop to a person with a printable handover and acknowledgement; the custodian is locked on the record until a transaction moves it, and Assets by Employee lists what each person holds.

    Fixed Asset Management

  2. Step 2

    Office transfers

    Moving equipment between offices is a transfer between branches or locations with an approval chain; the Asset Movement report lists every move in the period.

    Asset Lifecycle

  3. Step 3

    Both books from one register

    Schedule II lives for computers, furniture and office equipment, SLM or WDV per category, Income-tax blocks with the 180-day rule, and an Explain view for any asset's figure.

    Depreciation

  4. Step 4

    An annual campaign per office

    Scope the campaign by branch, assign teams, scan with a USB scanner or webcam, and let custodians confirm With me, Not with me or Damaged for what is assigned to them.

    Physical Verification

  5. Step 5

    Year-end reports for the auditor

    Fixed Asset Schedule (Schedule III), Depreciation Register, Asset Additions and Disposals, Income-tax block-wise depreciation and Form 3CD clause 18, exported to PDF, Excel, CSV or Word.

    Reporting & Analytics

Key features

  • Employee Asset Acknowledgement

    A form per custodian with the assets held and signature lines, for onboarding, annual confirmation and exit.

  • Low-value write-off policy per book

    Items below the threshold follow the policy rather than being depreciated individually; the category rate master keeps life, method and rate consistent per category.

  • Lease register

    Office leases and leased equipment recorded with right-of-use life, kept apart from owned assets in both books.

  • Warranty Register and Warranty Expiry

    All laptops and printers with warranty dates, expiries within a chosen window, and alerts at 90, 60, 30 and 7 days.

  • Import with a dry run

    Bring the existing spreadsheet in through the column-mapping wizard with a dry run that checks every row and opening balances for both books tied to audited totals.

  • Read-only auditor access

    An Auditor role with exports, evidence and a sealed audit trail that shows it has not been altered; amounts hidden from users without finance rights.

Example dashboard

The asset register, filtered and exported

A real screen of the desktop edition, captured on a demo server. The figures are sample data, not customer data.

Asset Register screen: a sortable data grid of assets with code, name, category, location, custodian, status, cost and book value, with filters and a toolbar
Product screenshot · desktop edition · demo data · Desktop edition, demo data: the Asset Register with category, location, custodian, status, cost and book value per asset.

What this screen shows

  • Asset code, name and category
  • Location and custodian
  • Status and condition
  • Cost and book value
  • Filters by category, location and status, with saved filters
  • Export to Excel, CSV or PDF

Typical buyers and users

Deployment considerations

The desktop edition is available today for a single PC or an office LAN; the cloud-hosted web edition and the mobile app are available too. All start with your real company, never demo data.

  • Desktop editionAvailable now

    Runs today on a server PC in the main office, with client PCs on the office network; a single-computer setup also works for a small practice. Daily work needs no internet.

  • Web editionAvailable now

    Suits firms with several offices: one browser login with a Branch context bar per office, approvals from anywhere, employee self-service to confirm assets and request transfers, and a central finance view.

  • Using bothSame rules, same engine

    A firm that starts on desktop keeps its register; both editions share the same depreciation engine, approvals and audit trail.

Compare deployment models

Frequently asked questions

How do we know who has which laptop?

Assign each laptop to an employee; the custodian is on the record and locked until a transfer or return moves it. Assets by Employee lists what each person holds, and the acknowledgement form carries their signature. See Fixed Asset Management.

What happens when someone leaves?

Their assets are returned to store or reassigned through a transaction; the Employee Asset Acknowledgement report shows what they held, and the Assets by Employee report confirms nothing is left against their name.

Can the firm's existing depreciation workbook be imported?

Yes. Import from Excel, CSV or JSON with a column-mapping wizard and a dry run; opening balances for both books are cut over and tied to your audited Schedule III totals.

Do small items like monitors and chairs have to be depreciated individually?

Each book has a low-value write-off policy; items below the threshold follow that rule. Items above it depreciate by the category rate master. Agree the threshold with your auditor.

Can our auditor see the register without changing anything?

Yes. The Auditor role is read-only with exports, evidence and the audit trail, which is sealed every fifteen minutes and cannot be switched off. See Audit & Compliance.

Is a single-office practice too small for this?

No. The desktop edition installs as a single computer or a small LAN, with the full register, both books and the reports; the web edition offers plans sized for small teams.

Guides and articles

Published articles tagged for this industry.

Other industries

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See FixedAsset Pro on your own office register

Start a free trial, or book a demo and bring your laptop list and last year's depreciation workbook.

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