Skip to main content
FixedAsset Pro

Industry solution · Information Technology

Every device has a name next to it

In a technology company the assets walk out of the door every evening. Laptops are issued, swapped and returned; servers are racked and retired; monitors drift between floors. FixedAsset Pro ties each device to a person, a location and a warranty, and keeps the finance figures on the same record.

Start Free TrialBook a Demo

Who this page is for

  • Software companies
  • IT service providers
  • Data centres
  • Managed service providers
  • Corporate IT departments

Common challenges

The operational and financial problems this industry brings to an asset register, and what FixedAsset Pro does about each.

  • Operational

    Who has the laptop?

    Devices are handed over at onboarding, exchanged at the help desk and collected at exit, often by different people. Without a recorded handover the register and reality part ways within months.

  • Operational

    Missing devices are found too late

    A laptop that was never returned shows up as missing in the annual count, long after the employee left. The follow-up needs a last-seen date and the person it was assigned to.

  • Operational

    Warranties expire unnoticed

    Hundreds of devices bought in batches expire in batches. Repairs out of warranty and lost extended-warranty claims cost more than anyone tracks.

  • Operational

    Servers and network gear move between racks

    Data-centre equipment is relocated, re-purposed and retired, and the register still shows the original rack and the original project.

  • Financial

    Short lives, many small items

    Computers depreciate fast and in large numbers; monitors, docks and peripherals sit near the low-value threshold. Inconsistent rules make the depreciation hard to defend.

  • Financial

    Disposals and buy-backs

    Refresh cycles retire whole batches through vendor buy-back or e-waste disposal. Gains, losses and the disposal approvals need to be recorded per device.

Asset categories you can track

Categories, lives and depreciation rates are configurable; these are the ones this industry usually needs.

  • Laptops and desktopsdeveloper laptops, workstations, thin clients, docking stations
  • Servers and storagerack servers, blade chassis, storage arrays, backup appliances
  • Networking equipmentswitches, routers, firewalls, wireless access points
  • Monitors and peripheralsmonitors, headsets, webcams, conference displays
  • Printers and office devicesmultifunction printers, label printers, scanners
  • Mobile and test devicesphones and tablets for testing, device-lab hardware
  • Software-related tracked assetscapitalised licences or development costs your accounting policy treats as intangible assets

Applicable workflows

Each workflow is a product area; the link opens the feature page.

  1. Step 1

    Assign a device to an employee

    Assign with a printable handover and employee acknowledgement; the custodian is locked on the record until a transaction moves it, and Assets by Employee lists what each person holds.

    Fixed Asset Management

  2. Step 2

    Swap, return to store and exit

    Exchanges, returns to store and transfers between people, departments, locations or cost centres are transactions with history, so an exit checklist can show exactly what a leaver still holds.

    Asset Lifecycle

  3. Step 3

    Custodian confirmation and counts

    Run a campaign by office or floor; custodians confirm With me, Not with me or Damaged for what is assigned to them, and the missing list shows last-seen date and campaigns missed.

    Physical Verification

  4. Step 4

    Warranty and repair history

    Warranty and extended-warranty dates on every device with alerts at 90, 60, 30 and 7 days; repair work orders record cost and show whether the device was still covered.

    Maintenance & AMC

  5. Step 5

    Single sign-on and API access

    Sign in through your identity provider, and use API keys to connect the register to the tools your IT team already runs.

    Integrations

Key features

  • QR, barcode and RFID tags

    Labels generated from the register with reprint, replace and full tag history; the QR carries a secure identifier, never sensitive data. Scan with a USB scanner or webcam.

  • Employee Asset Acknowledgement

    A form per custodian listing the devices held, with signature lines, for onboarding, annual confirmation and exit.

  • Global search

    Find a device by serial, tag, invoice, PO, employee or vendor from one search box, and open its lifecycle timeline.

  • Duplicate and data-quality checks

    Nightly rules flag duplicate serials, missing custodians and missing invoices, with a data-quality score and grade.

  • Low-value write-off policy per book

    Peripherals below the threshold follow the policy instead of being depreciated one by one; computers keep consistent lives and rates per category.

  • Disposal by batch

    Full or partial disposal by sale, scrap or write-off with gain or loss per device and a disposal approval certificate for refresh cycles.

Example dashboard

One device, its whole life

A real screen of the desktop edition, captured on a demo server. The figures are sample data, not customer data.

Asset card with tabs for financial, depreciation, components, maintenance, warranty, documents, verification, AI insights and audit history
Product screenshot · desktop edition · demo data · Desktop edition, demo data: an asset card with its cost, book value, age and status, and the tabs that hold its history.

What this screen shows

  • Acquisition cost, book value, age and status
  • Overview with category, location and custodian
  • Movements between people and locations
  • Warranty, AMC and maintenance on the same record
  • Documents such as the invoice and warranty certificate
  • Verification results and audit history

Typical buyers and users

Deployment considerations

The desktop edition is available today for a single PC or an office LAN; the cloud-hosted web edition and the mobile app are available too. All start with your real company, never demo data.

  • Desktop editionAvailable now

    Runs today on a server PC in your office LAN, with client PCs for IT and finance; scanning works with USB scanners or webcams and daily work needs no internet.

  • Web editionAvailable now

    Suits distributed and remote-first teams: browser access from any office, employee self-service to confirm assets or report a loss, and counting through the companion mobile app.

  • Using bothSame rules, same engine

    Companies that start on desktop keep their register; both editions use the same rules, approvals and audit trail.

Compare deployment models

Frequently asked questions

Can employees confirm the devices they hold?

Yes. In a verification campaign custodians confirm With me, Not with me or Damaged. The web edition adds self-service to confirm assets, request a transfer or report a loss; the desktop edition supports confirmation.

Is this an IT service-management tool?

No. FixedAsset Pro is a fixed asset register with assignment, verification, maintenance and accounting. It does not replace a ticketing or device-management tool; it keeps the ownership and financial record of the hardware.

How do we follow up a laptop that was never returned?

The missing-assets list shows the last-seen date, the campaigns missed and the last custodian. You can raise an audit exception with an owner and a due date, or propose a write-off. See Physical Verification.

Can we import our current device list?

Yes. Import from Excel, CSV or JSON with a column-mapping wizard and a dry run that checks every row; nothing is partly imported.

Do QR labels expose employee or device data?

No. The QR carries a secure identifier only; scanning it opens the record for users with the right permissions.

Guides and articles

Published articles tagged for this industry.

Other industries

All industries

See FixedAsset Pro on your own device list

Start a free trial, or book a demo and bring your laptop list with the people they are assigned to.

Start Free TrialBook a Demo